Staff Duties

LYSL President, Chris Asara

  • Contact between NH Soccer and LYSL for insurance payments, league fees, and all other requirements from the state are followed
  • Attends the NHSA Annual General Membership Meeting
  • Contact between various leagues that travel teams play in and LYSL
    • Ensure league fees paid
    • Ensure all requirements for leagues are followed,
    • Interact with league on any issues regarding LYSL coaches
  • Ensure LYSL Constitution and Bylaws are followed
  • Contact between external groups (lawyer) and LYSL and any additional legal advice as needed
  • Serves as spokesman for league issues
  • Manage all areas of LYSL
    • Ability to purchase goods for the club
    • Ensure other board members are performing their task and have the resources to complete them
    • Form committees as needed
    • Main back-up to all board positions evenly distributed with vice president
  • Resolve any disciplinary issues with board members and volunteers
  • Attends Litchfield Recreation Committee meetings as needed
  • Attends Litchfield Board of Selectmen meetings as needed
  • Involved with continuous improvements for the league
  • Serve as coordinator for all student projects
  • Host monthly LYSL board meetings

LYSL Vice President, Jennifer Eisenbeis

  • Attends monthly board meetings and runs in the event president is unable to attend
  • Main back-up to all board positions evenly distributed with vice president
  • Serves as spokesman for league issues along with the president
  • Serves as chair to the scholarship committee
  • Attends travel meetings in the fall and spring, as well as needed
  • Coordinate all photography sessions, as necessary
  • Maintains updated records of all board members and roles
  • Assists in coordinator concerns with recreational and travel coaches

LYSL Secretary, Jeremy Robitaille

  • Request and compile all board member meeting agenda items prior to the next meeting
  • Generate all LYSL meeting agendas
  • Send proposed meeting agenda to the president for review prior to send to all board members
  • Attend all monthly board meetings
  • Record minutes during all LYSL meetings
  • Correct all meeting minutes and send to the president and vice president for review prior to sending to all board members
  • File meeting minutes and agendas in the LYSL drive for organizational reference and transparency

LYSL Treasurer, Chip Coraine

  • Responsible for the administration of the financial affairs of the league and the primary custodian of funds.
  • Keep complete and accurate accounting of league’s transactions
  • Prepare annual report and monthly updates to the board
  • Responsible for filing Form 990 with IRS
  • Responsible for filing yearly paperwork with State of NH Charitable Trusts
  • Responsible for keeping organization current with NH Secretary of State
  • Prepare yearly budget
  • Manage checking and savings accounts
  • Signers on accounts (one): President or Treasurer
  • Make all deposits for recreation and travel programs
  • Collect and deposit payments for recreation and travel should be done through PayPal, GotSport, and cash/check.
  • Require invoice/backup payments for all expenses
  • Collect budgetary needs from each program prior to the budget review to ensure accurate planning for the new fiscal year

LYSL Field Coordinator, Brian Bourque

  • Handles all field issues should go through the coordinator
  • Fill out on-line or paper requests for all SAU fields
  • Requests and maintains the certificate of insurance from NHSA/NHSL
    • Registers a copy with the SAU
    • Registers a copy with the town
    • Registers a copy with the recreation commission
    • Registers a copy with other requesting parties as needed
  • Primary liaison to Recreation commission for all communications
  • Responsible for quarterly for all LSYL sponsored activities
  • Attend Recreation commission meetings as needed
  • Maintain open communication about field maintenance including trash pickup, watering, spraying…
  • Responsible for the creation and distribution of a field grid which contains the assigned time slots for practices and games for all recreation and travel teams.
  • Coordinates Field Setup/Cleanup Days in fall and spring
  • Assign travel home games (fall and spring)
  • Work with coaches on reschedule travel home games with NHSL
  • Assist LYSL coach working with visiting coach to settle on a new date/time
  • Move travel home games to a different field with NHSL
  • Purchases for items pertaining to the fields: goals, nets, painters

LYSL Equipment Coordinator, Jerry Zuhoski

  • Partner with the vendor to ensure uniforms are done on time
    • Coordinating with Travel Director to get sizes for travel uniforms
    • Coordinating with Recreational Director to get shirts (different colors and sizes for each division)
  • Responsible for purchasing equipment for the Litchfield Youth Soccer Leagu
  • Order first aid supplies and other items requested by Travel Director & Recreational Director
  • Responsible for ordering trophies and medals for Recreational division
  • Work with vendors in finding new uniforms or new vendors for shirts, sweatshirts, uniforms, etc.
  • Receive field and equipment requests from Travel and Recreational Director prior to budget review annually
  • Email or call orders into vendors, pick up material when ready and hand out to coaches
  • Maintain costs, email board if changes
  • Purchase travel patches for upcoming tournaments
  • Attend all monthly meetings

LYSL Web Coordinator, Chuck LaBatt

  • Ensure timely payment for the domain name, domain server, certificates, and other web services
  • Work with web-service if website is not working correctly or needs to be updated
  • Create/modify email addresses and forwarding addresses maintained by web-service (info, board, travel, treasurer, and Halloween Jamboree @com)
  • Create/modify Google accounts for email forwarding, calendars, and shared drive: info@litchfieldyouthsoccer.com, lysl@gmail.com, and travel.lysl@gmail.com
  • Monitor and respond to e-mail sent to info@litchfieldyouthsoccer.com
  • Oversee online financial accounts, coordinating with the treasurer to ensure funds are transferred to the LYSL checking account
  • Develop and maintain PHP code for special events, such as Halloween Jamboree
  • Periodically backup and delete database
  • Develop and maintain website pages
  • Add/remove information and cancellation messages to the website
  • Post team pictures and schedules as needed
  • Attend monthly LYSL board meetings

LYSL Special Events Czar, Jenn Bourque

  • Coordinate special events (for example the Halloween Jamboree)
  • Attend monthly LYSL board meetings

LYSL Travel Director, Zach Duprey

  • Coordinate with board to determine travel tryout dates and times
  • Prepare communication to LYSL List serve
  • Organize and run tryouts
  • Recruit and assign coaches for travel teams
  • Oversee travel player and manage communication to players
  • Create teams, assign players and coaches through web-serve with Travel registrar, each season
  • Set team prices with treasurer based on NHSL prices and tournament estimates
  • Sets standards for travel coaches and ensure they are meeting expectations
  • Coordinates travel coaches’ meeting each season
  • Coordinates all travel equipment requests and submit to Equipment Coordinator
  • Coordinates practice requests and communicate needs to Field Coordinator
  • Collaborate with trainers on schedules and team needs
  • Assist travel coaches as needed
  • Encourage coaches to get licensed
  • Enforce background check and safe sport requirements with coaches
  • Assist with coach discipline issues
  • Assist with NHSL issues
  • Coordinate with local towns (i.e. Londonderry, Hudson) to arrange player loans for roster completion
  • Submit budget requests to treasurer prior to budget review
  • Attend monthly LYSL board meetings

LYSL Travel Registrar, Michael Fluet

  • Create registration programs in Gotsport for tryouts and travel seasons
  • Resolve any registration or payment issues in GotSport
  • Issue refunds for registration when necessary
  • Verify player birth certificates and pictures for travel players
  • Verify background checks and SafeSport training is completed by coaches and admin
  • Create teams and assign players to teams in GotSport
  • Register teams with NHSA
  • Create and maintain rosters for travel teams
  • Create coaches cards for travel coaches
  • Distribute rosters and coaches cards to travel coaches
  • Communicate with NHSA Admin
  • Attend monthly LYSL board meetings

LYSL Recreational Director, Trixy Gardner

  • Support and work closely with recreation coordinators (Cubs, Instructional, 4v4, & 7v7)
  • Onboard new recreation coordinators
  • Coordinate with board to determine program dates
  • Work with registrar to open registration
  • Coordinate with web coordinator to display accurate and up-to-date information
  • Coordinate with web coordinator and social media coordinator to promote registration and program news
  • Communicate with local elementary and middle school to promote recreational programs to families
  • Coordinate equipment requests to give to equipment coordinator
  • Review and set program prices with treasurer
  • Maintain recreational program resource manual for each division with the assistance of each coordinator
  • Assist coordinators with coaches meeting(s), as needed
  • Assist coordinators with coach recruitment, when needed
  • Assign players in appropriate division in program system (Gotsport)
  • Enforce background check and safe sport requirements with coaches
  • Assist with coach, parent, and player issues and concerns
  • Assist with recreation referees assignments
  • Work with travel coordinator to promote travel tryouts
  • Work with the board to promote local and surrounding community relations
  • Work with the field coordinator to communicate field closures and report to recreation coordinators
  • Provide leadership and direction in the development of short range and long range plans for the recreational programs
  • Oversee supplemental recreational activities such as LYSL Jamboree, attendance of high school/college games, and skill development sessions
  • Assist with the organization of a coaches/volunteer appreciation event/token (if applicable)
  • Create a survey and send it out to all families and coaches following each season
  • Submit a brief final report evaluating the soccer program with recommendations, each season to the board
  • Attend monthly LYSL board meetings

LYSL Recreational Registrar, Trixy Gardner

  • Set up, maintain, and oversee the online recreation registration
  • Monitor registrations and provide technical support to families
  • Communicate deadlines, requirements, and important updates to participants
  • Ensure all registration fees are collected and accurately documented
  • Verify player eligibility (age)
  • Work with the recreational director to assign players to teams according to league guidelines
  • Maintain accurate records of registered players, coaches, and volunteers
  • Verify and track background checks for volunteers, as well as SafeSport training
  • Provide updates on registration numbers to the board
  • Collaborate with the web coordinator to ensure timely updates on registration-related content
  • Manual data entry of any hardship registrations into the LYSL registration website
  • Delete registration forms when a player drops and coordinate with treasurer to issue a refund
  • Attend all LYSL monthly meetings

LYSL Cubs Coordinator, Caroline Conrad

  • Organize and distribute shirts
  • Schedule and create practice plans
  • Track & organize equipment, requests should be send to Recreational Director
  • Connect with parents and volunteers for a smooth operations
  • Ensures the canceling of practices, when necessary
  • Collaborates with other recreational coordinators for overall management of the recreational soccer program for young kids
  • Attend monthly LYSL board meetings

LYSL Instructional Coordinator, Sarah Fleming

  • Organize and distribute shirts
  • Schedule and create practice plans
  • Track & organize equipment, requests should be send to Recreational Director
  • Connect with parents and coaches
  • Ensures the canceling of practices, when necessary
  • Collaborates with other recreational coordinators for overall management of the recreational soccer program for young kids
  • Compile list of known coaches and recruit additional coaches/volunteers
  • Guide coaches/volunteers on necessary background checks and training
  • Create evenly distributed teams by age and gender
  • Email coaches the following:
    • Coordinator introduction letter
    • Schedule and field layout for the season
    • Master list with parent/guardian contact information
    • Coaching resources with drills and game ideas
    • Weekly reminders to coaches and teams with schedule and important notices
  • Distribute medals to coaches and collection of equipment
  • Attend monthly LYSL board meetings

LYSL 4v4 Coordinator, Matt LaBrie

  • Organize and distribute shirts
  • Schedule and create practice plans
  • Track & organize equipment, requests should be send to Recreational Director
  • Request repairs the 4v4 and 7v7 nets as necessary at GMS, shared with instructional coordinator
  • Connect with parents and coaches
  • Ensures the canceling of practices, when necessary
  • Collaborates with other recreational coordinators for overall management of the recreational soccer program for young kids
  • Compile list of known coaches and recruit additional coaches/volunteers
  • Guide coaches/volunteers on necessary background checks and training
  • Create evenly distributed teams by age and gender
  • Email coaches the following:
    • Coordinator introduction letter
    • Schedule and field layout for the season
    • Master list with parent/guardian contact information
    • Coaching resources with drills and game ideas
    • Weekly reminders to coaches and teams with schedule and important notices
  • Distribute medals to coaches and collection of equipment
  • Attend monthly LYSL board meetings
  • Coordinating the Halloween Jamboree team at the 4v4 level

LYSL 7v7 Coordinator, April Dowling

  • Organize and distribute shirts
  • Schedule and create practice plans
  • Track & organize equipment, requests should be send to Recreational Director
  • Request repairs the 4v4 and 7v7 nets as necessary at GMS, shared with instructional coordinator
  • Connect with parents and coaches
  • Ensures the canceling of practices, when necessary
  • Collaborates with other recreational coordinators for overall management of the recreational soccer program for young kids
  • Compile list of known coaches and recruit additional coaches and refs
  • Guide coaches/volunteers on necessary background checks and training
  • Create evenly distributed teams by age and gender
  • Email coaches the following:
    • Coordinator introduction letter
    • Schedule and field layout for the season
    • Master list with parent/guardian contact information
    • Coaching resources with drills and game ideas
    • Weekly reminders to coaches and teams with schedule and important notices
  • Distribute medals to coaches and collection of equipment
  • Assign and train refs for games
  • Promote and arrange 7v7 teams for Halloween Jamboree teams
  • Coordinate and communicate with Boy Scouts (or other local organizations) regarding concession stand schedule
  • Attend monthly LYSL board meetings