Staff Duties

President

  • Contact between NH Soccer and LYSL
    • Insurance payments
    • League Fees
    • All other requirements from the state are followed
  • Contact between various leagues that travel teams play in and LYSL
    • Insure league fees paid
    • Insure all requirements for leagues are followed,
    • Interact with league on any issues regarding LYSL coaches
  • Ensure LYSL Constitution and Bylaws are followed
  • Contact between external groups (lawyer) and LYSL
    • Non Profit paperwork with State of NH
    • Any additional legal advice as needed
  • Serves as spokesman for league issues
  • Manage all areas of LYSL
    • Ability to purchase goods for the club
    • Ensure other board members are performing their task and have the resources to complete them
    • Form committees as needed
  • Resolve any disciplinary issues with board members and volunteers
  • Attends Recreation Committee meetings as needed
  • Attends Board of Selectmen meetings as needed
  • Involved with continuous improvements for the league

Vice President

  • Attends monthly board meetings and runs them in the event president is not able to attend
  • Main back-up to the President on all matters if possible
  • Main back-up to the field coordinator
  • Main back-up for instructional, 4v4, and 6v6 coordinators as needed
  • Main back-up for Halloween tournament
  • Main back-up for the end of year celebration
  • Manages NHSA approved background check registration
    • Contact for NHSA and entry into GotSoccer
    • Responsible for collecting new coaching information and renewals
  • Serves as spokesman for league issues along with the President
  • Serves as chair to the scholarship committee
  • Serves as coordinator for all student projects
  • Attends travel meetings

Treasurer

  • Bank Accounts at TD Banknorth
    • Commercial Interest Checking Account
    • Commercial Regular Savings Account
    • Certificate of Deposit
  • Signers on accounts (one):
    • President or Treasurer
  • The treasurer makes all deposits for recreation and travel programs. Parents should write checks out to “LYSL”.
  • Payments for recreation and travel are done through the website and added into PayPal
    • The treasurer transfers PayPal money to the league bank account.
  • The Registrar will deliver any checks collected for recreation fall and spring leagues.
  • Travel coaches will deliver any checks collected for their travel teams.
  • The treasurer is the primary custodian, bank statements should be sent to the treasurer’s home address.
  • The treasurer tracks all deposits and checks in Quickbooks and works with other members of the board for expenses. All expenses require invoice/backup for payments.
  • Responsible for filing yearly paperwork (non profit, income statements) with State of NH

Secretary

  • Send out meeting reminders
  • Attend all monthly meetings
  • Take notes during the meeting
  • Type up notes & e-mail to all board members
  • Arrange paid & FREE adds with the HLN
  • Drop off inserts from registrar @HLN for publication deadlines
  • File paper work with selectmen’s office for sign usage for advertising
  • If sign usage is granted; hang letters on marquee for advertising
  • Requests and maintains the certificate of insurance from NHSA/NHSL
    • Registers a copy with the SAU
    • Registers a copy with the town
    • Registers a copy with the recreation commission
    • Registers a copy with other requesting parties as needed

Travel Coordinator

  • Coordinate with board to determine travel tryout dates and times
  • Email current travel and fall/spring recreation players about tryouts
    • Request secretary to place an HLN ad
  • Organize and run tryouts
  • Find coaches for travel teams
  • Oversee picking travel teams and cuts (meeting after tryouts)
  • Create teams in LYSL website
  • Set team prices with treasurer based on NHSL prices and tournament estimates
  • Assign players to teams in LYSL website
  • Organize and pick dates for registration night
  • Sets standards for travel coaches
  • Coordinates travel coaches’ meetings as needed
  • Coordinates all travel equipment requests to give to Equipment coordinator
  • Assist travel coaches as needed
  • Register teams in GotSoccer (fall and spring)
  • Encourage coaches to get licensed
  • Encourage coaches to sign up for tournaments
  • Assist with coach discipline issues
  • Assist with NHSL issues
  • Coordinate with local towns (ie. Londonderry, Hudson) to borrow or lend players to help fill teams

Equipment Coordinator

  • Responsible for ordering of all equipment for the Litchfield Youth soccer league. working with the vendor to make sure uniforms are done on time
    • travel soccer uniforms, coordinating with all travel coaches to get sizes for all uniforms in and ordered before the season starts,
    • rec soccer uniforms, coordinating with the various coordinators of the different divisions to orders shirts, different colors, different sizes for each division.
  • Ordering of first aid supplies
  • Responsible for ordering of trophies for end of season tournament and medals for rec division.
  • Work with vendor in finding new uniforms or new vendors for shirts, sweatshirts, uniforms, etc.
  • Ordering field equipment requests from coaches for extra’s then go through board to get requests approved.
  • Email or call orders into vendor, pick up material when ready and hand out to coaches.
  • Make sure costs remain the same and email board if changes.
  • All ordering goes through the equipment coordinator, even sweatshirts and bags for teams.
  • Handles decal orders for all levels including travel teams

Field Coordinator

  • All field issues should go through the coordinator
  • Fill out on-line or paper requests for all SAU fields
  • Primary liaison to Recreation commission for all communications
    • Responsible to fill out on-line or paper request forms for submission for usage of any town fields quarterly for all LSYL sponsored activities
    • Attend Recreation commission meetings as needed
    • Maintain open communication about field maintenance including trash pickup, watering, spraying…
  • Responsible for the creation and distribution of a field grid which contains the assigned time slots for practices and games for all recreation and travel teams.
  • Coordinates Field Setup/Cleanup Days in fall and spring as well as any other initial lining of field which needs to occur
  • Assign travel home games (fall and spring)
  • Cancel travel home games due to field conditions
  • Reschedule travel home games with NHSL
    • Provide new dates and times to LYSL travel coaches
      • LYSL coach works with visiting coach to settle on a new date/time
    • Submit game change request with NHSL
    • Notify LYSL coaches when the game change request is approved
      • LYSL coach notifies visiting coach
  • Move travel home games to a different field with NHSL
    • Email all affected LYSL and visiting coaches about the field change
    • Submit a game change request with NHSL
    • Notify LYSL and visiting coaches when the game change request is approved.

Instructional Coordinator

  • LYSL Board Member – attend monthly LYSL Board Meetings
  • The ordering, organization and distribution of shirts and equipment
  • Determine number of teams & coaches required
    • Player names & forms posted electronically by registration or the registrar
    • Must be an even number of teams to allow scheduling
  • Compile list of known coaches
  • Review player forms for any/all parent volunteers
  • Make a list of available coaches to chose from
  • Confirm coaches
  • Create teams
  • Coaches children first
  • Special requests (car pool, neighbor, etc…)
  • Try to evenly distribute the remaining players by age, gender
  • Call/email coaches with:
  • Coordinator introduction letter
  • Instructions on accessing website and player list
  • Schedule
  • Coaches master list with contact information
  • Instructional League Tenets
  • Responsible for the canceling and possible rescheduling of games
  • Distribution of medals and collection of equipment

4v4 Coordinator

  • Review registrations and interview perspective coaches
  • Recruit coaches if necessary
  • Verify that rules are distributed to all coaches
  • Hold coaches meetings to allow coaches to draft players
  • Teach coaches how to use the LYSL coaches page
  • Determine how many teams there will be and create a season schedule
  • Arrange equipment bags and distribute them to coaches
  • Re-order supplies as necessary with the equipment coordinator
  • Re-line fields as needed at GMS after the initial lining on field day
    • Shared with instructional coordinator
  • Repair the 4v4 and 6v6 nets as necessary at GMS
    • Shared with instructional coordinator
  • Responsible for making sure the shed at GMS stays clean and repair as needed
    • Shared with instructional coordinator
  • Attend monthly board meetings
  • Order medals for the end of the season through the equipment coordinator
  • Back up coaches practices as necessary

6v6 Coordinator

  • Review registrations and interview perspective coaches
  • Recruit coaches if necessary
  • Verify that rules are distributed to all coaches
  • Teach coaches how to use the LYSL coaches page
  • Determine how many teams there will be and create a season schedule
  • Arrange equipment bags and distribute them to coaches
  • Re-order supplies as necessary with the equipment coordinator
  • Responsible for making sure the shed at Innes Field stays clean
  • Attend monthly board meetings
  • Order medals for the end of the season through the equipment coordinator
  • Back up coaches practices as necessary
  • Organize and run the end of the season 6v6 tournament
    • Recruit volunteers
    • Organize tent and field set-up

Sr Rec Coordinator

  • The Sr. Rec Coordinator is responsible for the soccer activities of the U12-U16 co-ed recreational soccer group. This is typically 1 large group divided into 4 smaller teams. The group is generally kept together due to inconsistent attendance from this age group, which allows a pick-up style of play with an adequate amount of participants. This is a LYSL Board position.
  • Contact all registered players approximately 1 week prior to the start of the season to notify them of practice dates and times, game schedule, and required equipment (required equipment includes #5 ball, shin guards, water bottle. Cleats are recommended but not required).
  • Request shirts from Equipment Coordinator (commonly 4 different colors of 6-8 shirts each color; sizes M, L, with 1 XL)
  • Prepare practice plans to develop skills of the group as a whole
  • Deliver game schedule to Referee Coordinator to ensure referee coverage as needed
  • Confirm schedule with Field Coordinator
  • Manage practices and games
  • Ensure that all required equipment is available in equipment bag including goalie gloves, balls, and first aid kit
  • Review field prior to practices and games for condition, hazards, trash, etc. to ensure safety of players
  • Maintain a cell phone at the field in case of emergencies
  • Retain copies of medical release forms (part of registration forms)
  • Attend monthly board meetings
  • Vote at board meetings in accordance with LYSL mission and in concert with the betterment of the league and its participants
  • Volunteer to assist with other league needs as necessary
  • Assist in net and field set up as necessary
  • Deliver medals or other awards to all participants at the end of the season
  • Be an active member of LYSL board

Registrar

  • Verify player birth certificates and update LYSL website
    • Coaches are responsible for forwarding birth certificates and pictures
  • Based on LYSL website, add and assign players to teams in GotSoccer
  • Add player pictures to GotSoccer
  • Request Ric (nhadmin@soccernh.org) to generate documents
  • Mail out generated rosters to LYSL travel coaches
  • Print player cards and distribute to travel coaches
  • Recreation league:
    • Manual data entry of any hardship registrations into the LYSL registration website
    • Delete registration forms when a player drops and coordinate with treasurer to issue a refund
    • Up load players to GotSoccer once all players are registered to be covered by insurance
  • Report to board if any issues arise

Referee Coordinator

  • Provide referees for 6v6
  • Provide referees for Sr Rec
  • provide referees for EDP
  • Provide referees for Granite State 6v6

Coaching Coordinator

Website Coordinator

  • Add information and cancellation messages to the website
  • Make sure domain name (paid through godaddy) is paid up
  • Make sure domain server (godaddy) is paid up
  • Work with godaddy if website is not working correctly (occasionally something gets messed up on their end)
  • Create/Modify email addresses (info, board, and travel @litchfieldyouthsoccer.com)
  • Monitor and respond (daily) to e-mail sent to info@litchfieldyouthsoccer.com
  • Monitor PayPal account and forward money to LYSL checking account
  • Develop and maintain code to process rec registrations on-line, provide accounts for coordinators and coaches, and website pages
  • Post team pictures and schedules as needed
  • Periodically backup and delete on-line database
  • Update on-line calendar