LYSL President, Chris Asara
- Contact between NH Soccer and LYSL for insurance payments, league fees, and all other requirements from the state are followed
- Attends the NHSA Annual General Membership Meeting
- Contact between various leagues that travel teams play in and LYSL
- Ensure league fees paid
- Ensure all requirements for leagues are followed,
- Interact with league on any issues regarding LYSL coaches
- Ensure LYSL Constitution and Bylaws are followed
- Contact between external groups (lawyer) and LYSL and any additional legal advice as needed
- Serves as spokesman for league issues
- Manage all areas of LYSL
- Ability to purchase goods for the club
- Ensure other board members are performing their task and have the resources to complete them
- Form committees as needed
- Main back-up to all board positions evenly distributed with vice president
- Resolve any disciplinary issues with board members and volunteers
- Attends Litchfield Recreation Committee meetings as needed
- Attends Litchfield Board of Selectmen meetings as needed
- Involved with continuous improvements for the league
- Serve as coordinator for all student projects
- Host monthly LYSL board meetings
LYSL Vice President, Jennifer Eisenbeis
- Attends monthly board meetings and runs in the event president is unable to attend
- Main back-up to all board positions evenly distributed with vice president
- Serves as spokesman for league issues along with the president
- Serves as chair to the scholarship committee
- Attends travel meetings in the fall and spring, as well as needed
- Coordinate all photography sessions, as necessary
- Maintains updated records of all board members and roles
- Assists in coordinator concerns with recreational and travel coaches
LYSL Secretary, Jeremy Robitaille
- Request and compile all board member meeting agenda items prior to the next meeting
- Generate all LYSL meeting agendas
- Send proposed meeting agenda to the president for review prior to send to all board members
- Attend all monthly board meetings
- Record minutes during all LYSL meetings
- Correct all meeting minutes and send to the president and vice president for review prior to sending to all board members
- File meeting minutes and agendas in the LYSL drive for organizational reference and transparency
LYSL Treasurer, Chip Coraine
- Responsible for the administration of the financial affairs of the league and the primary custodian of funds.
- Keep complete and accurate accounting of league’s transactions
- Prepare annual report and monthly updates to the board
- Responsible for filing Form 990 with IRS
- Responsible for filing yearly paperwork with State of NH Charitable Trusts
- Responsible for keeping organization current with NH Secretary of State
- Prepare yearly budget
- Manage checking and savings accounts
- Signers on accounts (one): President or Treasurer
- Make all deposits for recreation and travel programs
- Collect and deposit payments for recreation and travel should be done through PayPal, GotSport, and cash/check.
- Require invoice/backup payments for all expenses
- Collect budgetary needs from each program prior to the budget review to ensure accurate planning for the new fiscal year
LYSL Field Coordinator, Brian Bourque
- Handles all field issues should go through the coordinator
- Fill out on-line or paper requests for all SAU fields
- Requests and maintains the certificate of insurance from NHSA/NHSL
- Registers a copy with the SAU
- Registers a copy with the town
- Registers a copy with the recreation commission
- Registers a copy with other requesting parties as needed
- Primary liaison to Recreation commission for all communications
- Responsible for quarterly for all LSYL sponsored activities
- Attend Recreation commission meetings as needed
- Maintain open communication about field maintenance including trash pickup, watering, spraying…
- Responsible for the creation and distribution of a field grid which contains the assigned time slots for practices and games for all recreation and travel teams.
- Coordinates Field Setup/Cleanup Days in fall and spring
- Assign travel home games (fall and spring)
- Work with coaches on reschedule travel home games with NHSL
- Assist LYSL coach working with visiting coach to settle on a new date/time
- Move travel home games to a different field with NHSL
- Purchases for items pertaining to the fields: goals, nets, painters
LYSL Equipment Coordinator, Jerry Zuhoski
- Partner with the vendor to ensure uniforms are done on time
- Coordinating with Travel Director to get sizes for travel uniforms
- Coordinating with Recreational Director to get shirts (different colors and sizes for each division)
- Responsible for purchasing equipment for the Litchfield Youth Soccer Leagu
- Order first aid supplies and other items requested by Travel Director & Recreational Director
- Responsible for ordering trophies and medals for Recreational division
- Work with vendors in finding new uniforms or new vendors for shirts, sweatshirts, uniforms, etc.
- Receive field and equipment requests from Travel and Recreational Director prior to budget review annually
- Email or call orders into vendors, pick up material when ready and hand out to coaches
- Maintain costs, email board if changes
- Purchase travel patches for upcoming tournaments
- Attend all monthly meetings
LYSL Web Coordinator, Chuck LaBatt
- Ensure timely payment for the domain name, domain server, certificates, and other web services
- Work with web-service if website is not working correctly or needs to be updated
- Create/modify email addresses and forwarding addresses maintained by web-service (info, board, travel, treasurer, and Halloween Jamboree @com)
- Create/modify Google accounts for email forwarding, calendars, and shared drive: info@litchfieldyouthsoccer.com, lysl@gmail.com, and travel.lysl@gmail.com
- Monitor and respond to e-mail sent to info@litchfieldyouthsoccer.com
- Oversee online financial accounts, coordinating with the treasurer to ensure funds are transferred to the LYSL checking account
- Develop and maintain PHP code for special events, such as Halloween Jamboree
- Periodically backup and delete database
- Develop and maintain website pages
- Add/remove information and cancellation messages to the website
- Post team pictures and schedules as needed
- Attend monthly LYSL board meetings
LYSL Special Events Czar, Jenn Bourque
- Coordinate special events (for example the Halloween Jamboree)
- Attend monthly LYSL board meetings
LYSL Travel Director, Zach Duprey
- Coordinate with board to determine travel tryout dates and times
- Prepare communication to LYSL List serve
- Organize and run tryouts
- Recruit and assign coaches for travel teams
- Oversee travel player and manage communication to players
- Create teams, assign players and coaches through web-serve with Travel registrar, each season
- Set team prices with treasurer based on NHSL prices and tournament estimates
- Sets standards for travel coaches and ensure they are meeting expectations
- Coordinates travel coaches’ meeting each season
- Coordinates all travel equipment requests and submit to Equipment Coordinator
- Coordinates practice requests and communicate needs to Field Coordinator
- Collaborate with trainers on schedules and team needs
- Assist travel coaches as needed
- Encourage coaches to get licensed
- Enforce background check and safe sport requirements with coaches
- Assist with coach discipline issues
- Assist with NHSL issues
- Coordinate with local towns (i.e. Londonderry, Hudson) to arrange player loans for roster completion
- Submit budget requests to treasurer prior to budget review
- Attend monthly LYSL board meetings
LYSL Travel Registrar, Michael Fluet
- Create registration programs in Gotsport for tryouts and travel seasons
- Resolve any registration or payment issues in GotSport
- Issue refunds for registration when necessary
- Verify player birth certificates and pictures for travel players
- Verify background checks and SafeSport training is completed by coaches and admin
- Create teams and assign players to teams in GotSport
- Register teams with NHSA
- Create and maintain rosters for travel teams
- Create coaches cards for travel coaches
- Distribute rosters and coaches cards to travel coaches
- Communicate with NHSA Admin
- Attend monthly LYSL board meetings
LYSL Recreational Director, Trixy Gardner
- Support and work closely with recreation coordinators (Cubs, Instructional, 4v4, & 7v7)
- Onboard new recreation coordinators
- Coordinate with board to determine program dates
- Work with registrar to open registration
- Coordinate with web coordinator to display accurate and up-to-date information
- Coordinate with web coordinator and social media coordinator to promote registration and program news
- Communicate with local elementary and middle school to promote recreational programs to families
- Coordinate equipment requests to give to equipment coordinator
- Review and set program prices with treasurer
- Maintain recreational program resource manual for each division with the assistance of each coordinator
- Assist coordinators with coaches meeting(s), as needed
- Assist coordinators with coach recruitment, when needed
- Assign players in appropriate division in program system (Gotsport)
- Enforce background check and safe sport requirements with coaches
- Assist with coach, parent, and player issues and concerns
- Assist with recreation referees assignments
- Work with travel coordinator to promote travel tryouts
- Work with the board to promote local and surrounding community relations
- Work with the field coordinator to communicate field closures and report to recreation coordinators
- Provide leadership and direction in the development of short range and long range plans for the recreational programs
- Oversee supplemental recreational activities such as LYSL Jamboree, attendance of high school/college games, and skill development sessions
- Assist with the organization of a coaches/volunteer appreciation event/token (if applicable)
- Create a survey and send it out to all families and coaches following each season
- Submit a brief final report evaluating the soccer program with recommendations, each season to the board
- Attend monthly LYSL board meetings
LYSL Recreational Registrar, Trixy Gardner
- Set up, maintain, and oversee the online recreation registration
- Monitor registrations and provide technical support to families
- Communicate deadlines, requirements, and important updates to participants
- Ensure all registration fees are collected and accurately documented
- Verify player eligibility (age)
- Work with the recreational director to assign players to teams according to league guidelines
- Maintain accurate records of registered players, coaches, and volunteers
- Verify and track background checks for volunteers, as well as SafeSport training
- Provide updates on registration numbers to the board
- Collaborate with the web coordinator to ensure timely updates on registration-related content
- Manual data entry of any hardship registrations into the LYSL registration website
- Delete registration forms when a player drops and coordinate with treasurer to issue a refund
- Attend all LYSL monthly meetings
LYSL Cubs Coordinator, Caroline Conrad
- Organize and distribute shirts
- Schedule and create practice plans
- Track & organize equipment, requests should be send to Recreational Director
- Connect with parents and volunteers for a smooth operations
- Ensures the canceling of practices, when necessary
- Collaborates with other recreational coordinators for overall management of the recreational soccer program for young kids
- Attend monthly LYSL board meetings
LYSL Instructional Coordinator, Sarah Fleming
- Organize and distribute shirts
- Schedule and create practice plans
- Track & organize equipment, requests should be send to Recreational Director
- Connect with parents and coaches
- Ensures the canceling of practices, when necessary
- Collaborates with other recreational coordinators for overall management of the recreational soccer program for young kids
- Compile list of known coaches and recruit additional coaches/volunteers
- Guide coaches/volunteers on necessary background checks and training
- Create evenly distributed teams by age and gender
- Email coaches the following:
- Coordinator introduction letter
- Schedule and field layout for the season
- Master list with parent/guardian contact information
- Coaching resources with drills and game ideas
- Weekly reminders to coaches and teams with schedule and important notices
- Distribute medals to coaches and collection of equipment
- Attend monthly LYSL board meetings
LYSL 4v4 Coordinator, Matt LaBrie
- Organize and distribute shirts
- Schedule and create practice plans
- Track & organize equipment, requests should be send to Recreational Director
- Request repairs the 4v4 and 7v7 nets as necessary at GMS, shared with instructional coordinator
- Connect with parents and coaches
- Ensures the canceling of practices, when necessary
- Collaborates with other recreational coordinators for overall management of the recreational soccer program for young kids
- Compile list of known coaches and recruit additional coaches/volunteers
- Guide coaches/volunteers on necessary background checks and training
- Create evenly distributed teams by age and gender
- Email coaches the following:
- Coordinator introduction letter
- Schedule and field layout for the season
- Master list with parent/guardian contact information
- Coaching resources with drills and game ideas
- Weekly reminders to coaches and teams with schedule and important notices
- Distribute medals to coaches and collection of equipment
- Attend monthly LYSL board meetings
- Coordinating the Halloween Jamboree team at the 4v4 level
LYSL 7v7 Coordinator, April Dowling
- Organize and distribute shirts
- Schedule and create practice plans
- Track & organize equipment, requests should be send to Recreational Director
- Request repairs the 4v4 and 7v7 nets as necessary at GMS, shared with instructional coordinator
- Connect with parents and coaches
- Ensures the canceling of practices, when necessary
- Collaborates with other recreational coordinators for overall management of the recreational soccer program for young kids
- Compile list of known coaches and recruit additional coaches and refs
- Guide coaches/volunteers on necessary background checks and training
- Create evenly distributed teams by age and gender
- Email coaches the following:
- Coordinator introduction letter
- Schedule and field layout for the season
- Master list with parent/guardian contact information
- Coaching resources with drills and game ideas
- Weekly reminders to coaches and teams with schedule and important notices
- Distribute medals to coaches and collection of equipment
- Assign and train refs for games
- Promote and arrange 7v7 teams for Halloween Jamboree teams
- Coordinate and communicate with Boy Scouts (or other local organizations) regarding concession stand schedule
- Attend monthly LYSL board meetings