Staff Duties

President

• Contact between NH Soccer and LYSL
  • Insurance payments
  • League Fees
  • All other requirements from the state are followed
• Contact between various leagues that travel teams play in and LYSL
  • Insure league fees paid
  • Insure all requirements for leagues are followed,
  • Interact with league on any issues regarding LYSL coaches
• Ensure LYSL Constitution and Bylaws are followed
• Contact between external groups (lawyer) and LYSL
  • Non Profit paperwork with State of NH
  • Any additional legal advice as needed
• Serves as spokesman for league issues
• Manage all areas of LYSL
  • Ability to purchase goods for the club
  • Ensure other board members are performing their task and have the resources to complete them
  • Form committees as needed
• Resolve any disciplinary issues with board members and volunteers
• Attends Recreation Committee meetings as needed
• Attends Board of Selectmen meetings as needed
• Involved with continuous improvements for the league

Vice President

• Attends monthly board meetings and runs them in the event president is not able to attend
• Main back-up to the President on all matters if possible
• Main back-up to the field coordinator
• Main back-up for instructional, 4v4, and 6v6 coordinators as needed
• Main back-up for Halloween tournament
• Main back-up for the end of year celebration
• Manages NHSA approved background check registration
  • Contact for NHSA and entry into GotSoccer
  • Responsible for collecting new coaching information and renewals
• Serves as spokesman for league issues along with the President
• Serves as chair to the scholarship committee
• Serves as coordinator for all student projects
• Attends travel meetings

Treasurer

• Bank Accounts at TD Banknorth
  • Commercial Interest Checking Account
  • Commercial Regular Savings Account
  • Certificate of Deposit
• Signers on accounts (one):
  • President or Treasurer
• The treasurer makes all deposits for recreation and travel programs. Parents should write checks out to “LYSL”.
• Payments for recreation and travel are done through the website and added into PayPal
  • The treasurer transfers PayPal money to the league bank account.
• The Registrar will deliver any checks collected for recreation fall and spring leagues.
• Travel coaches will deliver any checks collected for their travel teams.
• The treasurer is the primary custodian, bank statements should be sent to the treasurer’s home address.
• The treasurer tracks all deposits and checks in Quickbooks and works with other members of the board for expenses. All expenses require invoice/backup for payments.
• Responsible for filing yearly paperwork (non profit, income statements) with State of NH

Secretary

• Send out meeting reminders
• Attend all monthly meetings
• Take notes during the meeting
• Type up notes & e-mail to all board members
• Arrange paid & FREE adds with the HLN
• Drop off inserts from registrar @HLN for publication deadlines
• File paper work with selectmen’s office for sign usage for advertising
• If sign usage is granted; hang letters on marquee for advertising
• Requests and maintains the certificate of insurance from NHSA/NHSL
  • Registers a copy with the SAU
  • Registers a copy with the town
  • Registers a copy with the recreation commission
  • Registers a copy with other requesting parties as needed

Travel Coordinator

• Coordinate with board to determine travel tryout dates and times
• Email current travel and fall/spring recreation players about tryouts
  • Request secretary to place an HLN ad
• Organize and run tryouts
• Find coaches for travel teams
• Oversee picking travel teams and cuts (meeting after tryouts)
• Create teams in LYSL website
• Set team prices with treasurer based on NHSL prices and tournament estimates
• Assign players to teams in LYSL website
• Organize and pick dates for registration night
• Sets standards for travel coaches
• Coordinates travel coaches’ meetings as needed
• Coordinates all travel equipment requests to give to Equipment coordinator
• Assist travel coaches as needed
• Register teams in GotSoccer (fall and spring)
• Encourage coaches to get licensed
• Encourage coaches to sign up for tournaments
• Assist with coach discipline issues
• Assist with NHSL issues
• Coordinate with local towns (ie. Londonderry, Hudson) to borrow or lend players to help fill teams

Equipment Coordinator

• Responsible for ordering of all equipment for the Litchfield Youth soccer league. working with the vendor to make sure uniforms are done on time
  • travel soccer uniforms, coordinating with all travel coaches to get sizes for all uniforms in and ordered before the season starts,
  • rec soccer uniforms, coordinating with the various coordinators of the different divisions to orders shirts, different colors, different sizes for each division.
• Ordering of first aid supplies
• Responsible for ordering of trophies for end of season tournament and medals for rec division.
• Work with vendor in finding new uniforms or new vendors for shirts, sweatshirts, uniforms, etc.
• Ordering field equipment requests from coaches for extra’s then go through board to get requests approved.
• Email or call orders into vendor, pick up material when ready and hand out to coaches.
• Make sure costs remain the same and email board if changes.
• All ordering goes through the equipment coordinator, even sweatshirts and bags for teams.
• Handles decal orders for all levels including travel teams

Field Coordinator

• All field issues should go through the coordinator
• Fill out on-line or paper requests for all SAU fields
• Primary liaison to Recreation commission for all communications
  • Responsible to fill out on-line or paper request forms for submission for usage of any town fields quarterly for all LSYL sponsored activities
  • Attend Recreation commission meetings as needed
  • Maintain open communication about field maintenance including trash pickup, watering, spraying…
• Responsible for the creation and distribution of a field grid which contains the assigned time slots for practices and games for all recreation and travel teams.
• Coordinates Field Setup/Cleanup Days in fall and spring as well as any other initial lining of field which needs to occur
• Assign travel home games (fall and spring)
• Cancel travel home games due to field conditions
• Reschedule travel home games with NHSL
  • Provide new dates and times to LYSL travel coaches
    • LYSL coach works with visiting coach to settle on a new date/time
  • Submit game change request with NHSL
  • Notify LYSL coaches when the game change request is approved
    • LYSL coach notifies visiting coach
• Move travel home games to a different field with NHSL
  • Email all affected LYSL and visiting coaches about the field change
  • Submit a game change request with NHSL
  • Notify LYSL and visiting coaches when the game change request is approved.

Instructional Coordinator

• LYSL Board Member – attend monthly LYSL Board Meetings
• The ordering, organization and distribution of shirts and equipment
• Determine number of teams & coaches required
  • Player names & forms posted electronically by registration or the registrar
  • Must be an even number of teams to allow scheduling
• Compile list of known coaches
• Review player forms for any/all parent volunteers
• Make a list of available coaches to chose from
• Confirm coaches
• Create teams
• Coaches children first
• Special requests (car pool, neighbor, etc…)
• Try to evenly distribute the remaining players by age, gender
• Call/email coaches with:
• Coordinator introduction letter
• Instructions on accessing website and player list
• Schedule
• Coaches master list with contact information
• Instructional League Tenets
• Responsible for the canceling and possible rescheduling of games
• Distribution of medals and collection of equipment

4v4 Coordinator

• Review registrations and interview perspective coaches
• Recruit coaches if necessary
• Verify that rules are distributed to all coaches
• Hold coaches meetings to allow coaches to draft players
• Teach coaches how to use the LYSL coaches page
• Determine how many teams there will be and create a season schedule
• Arrange equipment bags and distribute them to coaches
• Re-order supplies as necessary with the equipment coordinator
• Re-line fields as needed at GMS after the initial lining on field day
  • Shared with instructional coordinator
• Repair the 4v4 and 6v6 nets as necessary at GMS
  • Shared with instructional coordinator
• Responsible for making sure the shed at GMS stays clean and repair as needed
  • Shared with instructional coordinator
• Attend monthly board meetings
• Order medals for the end of the season through the equipment coordinator
• Back up coaches practices as necessary

6v6 Coordinator

• Review registrations and interview perspective coaches
• Recruit coaches if necessary
• Verify that rules are distributed to all coaches
• Teach coaches how to use the LYSL coaches page
• Determine how many teams there will be and create a season schedule
• Arrange equipment bags and distribute them to coaches
• Re-order supplies as necessary with the equipment coordinator
• Responsible for making sure the shed at Innes Field stays clean
• Attend monthly board meetings
• Order medals for the end of the season through the equipment coordinator
• Back up coaches practices as necessary
• Organize and run the end of the season 6v6 tournament
  • Recruit volunteers
  • Organize tent and field set-up

Sr Rec Coordinator

• The Sr. Rec Coordinator is responsible for the soccer activities of the U12-U16 co-ed recreational soccer group. This is typically 1 large group divided into 4 smaller teams. The group is generally kept together due to inconsistent attendance from this age group, which allows a pick-up style of play with an adequate amount of participants. This is a LYSL Board position.
• Contact all registered players approximately 1 week prior to the start of the season to notify them of practice dates and times, game schedule, and required equipment (required equipment includes #5 ball, shin guards, water bottle. Cleats are recommended but not required).
• Request shirts from Equipment Coordinator (commonly 4 different colors of 6-8 shirts each color; sizes M, L, with 1 XL)
• Prepare practice plans to develop skills of the group as a whole
• Deliver game schedule to Referee Coordinator to ensure referee coverage as needed
• Confirm schedule with Field Coordinator
• Manage practices and games
• Ensure that all required equipment is available in equipment bag including goalie gloves, balls, and first aid kit
• Review field prior to practices and games for condition, hazards, trash, etc. to ensure safety of players
• Maintain a cell phone at the field in case of emergencies
• Retain copies of medical release forms (part of registration forms)
• Attend monthly board meetings
• Vote at board meetings in accordance with LYSL mission and in concert with the betterment of the league and its participants
• Volunteer to assist with other league needs as necessary
• Assist in net and field set up as necessary
• Deliver medals or other awards to all participants at the end of the season
• Be an active member of LYSL board

Registrar

• Verify player birth certificates and update LYSL website
  • Coaches are responsible for forwarding birth certificates and pictures
• Based on LYSL website, add and assign players to teams in GotSoccer
• Add player pictures to GotSoccer
• Request Ric (nhadmin@soccernh.org) to generate documents
• Mail out generated rosters to LYSL travel coaches
• Print player cards and distribute to travel coaches
• Recreation league:
  • Manual data entry of any hardship registrations into the LYSL registration website
  • Delete registration forms when a player drops and coordinate with treasurer to issue a refund
  • Up load players to GotSoccer once all players are registered to be covered by insurance
• Report to board if any issues arise

Referee Coordinator

• Provide referees for 6v6
• Provide referees for Sr Rec
• provide referees for EDP
• Provide referees for Granite State 6v6

Coaching Coordinator

Website Coordinator

• Add information and cancellation messages to the website
• Make sure domain name (paid through godaddy) is paid up
• Make sure domain server (godaddy) is paid up
• Work with godaddy if website is not working correctly (occasionally something gets messed up on their end)
• Create/Modify email addresses (info, board, and travel @litchfieldyouthsoccer.com)
• Monitor and respond (daily) to e-mail sent to info@litchfieldyouthsoccer.com
• Monitor PayPal account and forward money to LYSL checking account
• Develop and maintain code to process rec registrations on-line, provide accounts for coordinators and coaches, and website pages
• Post team pictures and schedules as needed
• Periodically backup and delete on-line database
• Update on-line calendar